Secretary Resume

Employment

CTX Industries, New York, NY (2002 – Present)
Administrative Assistant/Executive Assistant

  • Transcribe and distribute meeting minutes
  • Handle domestic travel arrangements (hotel reservations, ground transportation, maps, driving directions, travel itineraries)
  • Create/edit PowerPoint presentations, Word documents, Excel spreadsheets, graphs/charts
  • Research venues (internet)/obtain information for local and out-of-state company meetings
  • Coordinate internal and external office moves
  • Maintain personnel files (W9, Visas)
  • Calendar management/prepare daily and weekly schedules
  • Maintain/update mailing database (mass mailings)
  • Supervise clerical personnel

Catholic Health East, New York, NY (1999 – 2001)
Administrative Assistant to Vice President

  • Liaison with supply and equipment vendors (Handled agreements and contracts)
  • Scheduled and coordinated arrangements for in-house and off-site meetings and video conferences (site selection, conference rooms, budgeting, coordinated guest speaker attendance, A/V equipment, catering, agendas, presentations, spreadsheets, follow-up materials)
  • Scheduled conference calls
  • Processed expense reports, reconciled credit card statements

Meniscus Limited, New York, NY (1998 – 1999)
Executive Assistant to President

  • Handled international and domestic travel arrangements for groups and individuals (hotel reservations, ground transportation, travel itineraries)
  • Created Word documents/Excel spreadsheets, generated letters using mail merge
  • Prepared letters, budget estimates and proposals
  • Handled renewal of editorial board contracts and honorarium payments
  • Scheduled appointments and meetings

Drexel University, New York, NY (1996 – 1997)
Administrative Secretary to Assistant Vice President

  • Prepared correspondence and reports
  • Assembled materials and binders for meetings
  • Calendar management, scheduled appointments and meetings
  • Maintained database (Filemaker Pro)
  • Supervised and allocated work to clerical staff

Bayly, Martin & Fay, Inc, New York, NY (1993 – 1996)
Administrative Assistant to Assistant Vice President

  • Maintained and renewed Group Travel Accident policies
  • Processed life insurance policies
  • Written and verbal communication with clients and Insurance companies
  • Typed bid specifications, proposals and letters

Education

St. Maria Goretti High School, Philadelphia, PA